Project Tracking Tool: Project Tracking Summary and Strategic Quality Goals

Institute for Healthcare Improvement (in conjunction with Lynn Spragens and the Robert Wood Johnson Foundation)
Cambridge, Massachusetts, USA
The Project Tracking Tool includes several templates that may be useful to project managers to track clinical quality improvement projects, either for direct, "off-the-shelf" use or to spur enhancements to existing tools. Given the wide range in projects and in operating norms in hospitals, it is unlikely that one format will meet all needs. On the other hand, it is strongly recommended that this format (with any customizations that may be useful) be used at least a few times by project managers. 
Using the Project Tracking Tool will likely result in a better understanding of the quality improvement project, enhancement of the project manager’s role as a liaison between operational managers and financial and budget staff, and better informed estimates of the impact of spreading improvements and resources needed.

This tool is designed to be useful in communicating with the operational team about quality improvement projects, and in providing updates to senior management. The text questions focus on areas of analysis and planning that are important leadership discussion topics to ensure sustainability and spread.

Download the tool and complete the information in the template for each quality improvement project.
Completing the template tool will require:
  • Meeting with the project clinical leader and team
  • Gathering baseline data
  • Gathering actual results (probably monthly, for at least six months)
  • Entering data points from other reports into this format

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