AM Bed Huddle Worksheet

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AM Bed Huddle Worksheet

Last Modified: 04/27/2011

Owensboro Mercy Health System
Owensboro, Kentucky, USA

This worksheet is completed “live” during AM Bed Huddles as unit managers report their current census, admission, transfer, and discharge information. Staff variances and unit color are also reported and input into the spreadsheet, which is projected on a large screen for everyone to see. After everyone has reported, identified problems are discussed and resolved. The huddle meetings are held Monday through Friday at 8:30 AM and last 10 to 20 minutes, depending on the number of issues to resolve.

Background
The tool was developed to provide structure to the AM bed meetings. Staff come to the meetings prepared to report their census and staffing numbers. Representatives attend from each nursing unit, emergency department, surgery, PACU, admitting/bed control, and housekeeping. The tool is completed as each area reports its numbers and then is saved to a specific drive on the hospital computer to allow everyone to view it throughout the day.

Directions

Collect information to complete all relevant cells of the worksheet. The bed variance is automatically calculated based on what data are entered into the worksheet. Use the completed worksheet to anticipate needs and aid in making decisions regarding the cancellation of elective surgery and procedures depending on demand from the ED and other services.

Documents

AM Bed Huddle Worksheet

Real-Time Demand/Capacity Management to Improve Flow
Strategies for matching demand and capacity in real time can help hospital teams improve patient flow.
Time from ED to Inpatient Bed (median)
Median time in hours from the decision to admit a patient from ED to the physical placement of the patient in an inpatient bed.
Time from ICU to Inpatient Bed (median)
The median time from when the patient is deemed ready for transfer from the intensive care unit (ICU) to when the patient is physically placed in an inpatient bed.